Hudson Valley Officiants

Non-refundable Deposits & Non-refundable Retainer Fee

Once you have selected an Officiant package and spoke with Hudson Valley Officiants to confirm the availability of our Officiants, we require you to sign, date and return all 6 pages of a non-refundable contract. Once the non-refundable contract is returned, full non-refundable retainer fee is required for our Elopement, Silver, Silver Plus, Bronze & Bronze Plus Packages. If you are booking the Gold package, a 75% non-refundable deposit is required to secure the date and time, with final non-refundable payment is due 30 days prior to your ceremony.

The non-refundable contract alone or the non-refundable payment alone will not secure our services. We must have both the signed non-refundable contract and non-refundable retainer fee to confirm our services. It is important that you return your non-refundable contract and non-refundable payment immediately, so we can secure the date & time. If you do not return your non-refundable contract within the specified time or do not make your non-refundable payment within the specified time, your date may be taken by another couple. Please understand that we do not hold dates or guarantee availability. When we request tentative contract information from you, it should be returned immediately. When we send over your tentative contract, it should be returned immediately, When we send your tentative invoice, it should be returned immediately. Multiple tentative contracts may be issued for the date, the date is secured to the couple that returns their tentative contract and makes payment.

We do not guarantee availability based on conversation, future appointments or tentative contracts. Both a physical non-refundable contract and non-refundable payment are required to guarantee our services. Final non-refundable payment will be due 30 days prior to your ceremony for our Gold packages. If you do not make non-refundable final payment by due date, we will assume your wedding has been cancelled and you no longer require our services. The date will be removed from our schedule and your initial payment remains non-refundable. 

Please understand that it is your responsibility to read and follow our booking procedures. Since availability changes with the next call or email, availability for your date may be lost within minutes or may remain open for months...we never know. If we request a completed contract or payment within as little time as 30 minutes it is because another couple is interested in your same date & time. If you choose to take longer, the responsibility of loosing the officiants availability rests upon you, so please do not be upset with us.    

Please note, when you sign your non-refundable contract you are agreeing to the entire amount of your package. If you place a non-refundable deposit for the Gold packages and then cancel, you are still obligated, under your contract, for the remaining balance.